Overview:
This document provides the steps to enable your direct bill invoicing function. This function is necessary to invoice directly from the policy risk download from your insuring companies. Even though these are direct bill, this function will allow you to track producer commissions, as well as, keep your general ledger in balance.
Process:
Setup:
To enable go to Download -> Options -> AL3 Tab and check the option for "Download direct bill invoices".
The option for "Perform invoice downloads for this NAIC" must be checked on each company that you wish to perform the invoice download. To verify that the box is selected go to Download -> Options -> AL3 Tab -> Edit NAIC code.
Note: The comission tables must be setup prior to utilizing this feature. If you have not done so please visit the following artilces for further instructions. If you override commission type for a class code, that override must also be direct bill.
Producer / Operator Profile Setup
How the Invoice is Generated:
Direct Bill Invoice Download creates an invoice based off the Risk Downloads “Net Change Amount” field. The program by default will set commissions at the default rates for agency commission, and producer commission. This creates receivables, payables, and income. If you simply want to show an invoiced premium without creating a receivable or payable you will want to set the commission rates to 0%. These rates are set in the producer and company profiles.
Example of the Net Change Amount on the DL Risk Tab
Note: It is highly recommended that you check the invoices after running the import, as items frequently have different rates from the company than the default rates specified in your producer and company profiles.