Accounting
Overview: The procedure details the transactions required to adjust the Agency Bill client accounts receivable (GL 1120) when the client payment was paid directly to the carrier. The carrier will then send a commission check or credit the account current. Process: Load the Client on one of the four Client…
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Overview: Many direct bill carriers will reduce the agency's direct bill commission receivable for various fees. The following procedure outlines how to adjust the company receivables for these fees. Before You Begin: Example: The direct bill carrier's commission statement is showing $1000.00 in commission is due however the amount received…
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Overview: This procedure is used to reduce/increase the producer commission for non-invoiced reasons, such as cell phone expenses or health insurance premiums. Before You Begin:An invoice must be created with a producer payable balance. Click here for information on creating an invoice, and here for information on Reconcile Payables ->…
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Accounting
Overview:Agency Bill processing is the process of entering Agency Bill policies, entering client payments, and then reconciling the policies against the company accounts agency bill statement. This process uses the new Express Billing screen, which combines the process of entering policy and invoice information as well as the cash receipt…
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Overview:The procedure documented below details how to setup and create the agency fee invoice transaction. We created the Agency Fee Wizard to allow users to easily charge an agency fee on an invoice. The billing method of the invoice that the agency fee is applied to may be either agency or…
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Accounting
Overview:The following procedure is recommended when a cash transaction has an unapplied amount and the operator wants to apply that amount in whole or part to a specific invoice transaction. Before you Begin: To unapply a cash payment from an invoice, see Unapply Cash Payment from an invoice. Click the…
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Accounting
Overview:This procedure will assist the operator with attaching an existing journal transaction posted to 1120, 2110, 1130 or 2120 to an invoice transaction. This will apply the full amount of the journal transaction to the selected invoice. Process:How to Attach Make note of the journal entry number assigned by the…
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Overview: Save time by reconciling both cash and checks in one simple procedure. This option allows you to group cash transactions to match deposit reports; keeps a running total of reconciled items, both cash and checks; and allows you to enter the balance from your bank statement to compare to…
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Accounting
Overview: The following procedure should be used when transferring money from one bank account to another. The check transaction will appear on the check register for the bank that the money is being transferred from. The cash transaction will appear on the cash deposit report for the bank that the…
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Overview:Your general ledger beginning balances in Agency Systems are made up of several journal entry transactions representing the ending balances for these accounts in your previous systems general ledger. These balances are obtained from the last months closing reports of your previous system. If you are starting the Agency Systems…
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Overview:When you first start agency systems, you need to establish balances for your existing clients. Process: Find a policy for the client, or create one if none exist. Double click on the Policy to open the Express Billing screen. Select "Next" to create an invoice line. Leave all the fields…
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Overview:When you first start agency systems, you need to establish balances for your existing companies. Process: Find a policy for the company, or create one if none exist. Double click on the policy to open the Express Billing screen. (Note: Verify that the bill method shown matches the company billing…
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Overview:Budget Maintenance allows you to setup a budget for each ledger account used by the agency for the fiscal year. The budget can then be compared to the Balance Sheet, Income & Expense, and Trial Balance reports. Budget information is stored in the CTRL data file and it is important…
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Accounting
Overview:The processes below are the recommended procedures for showing a Check Transaction from a closed period as void, while not changing the General Ledger balances, then issuing a replacement Check in the current period. Before You Begin: Example: Check #3500 in the amount of $500, for Bank 101 was entered…
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